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Event Checklist - TreetWiki

Event Checklist

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This is guide for live events to be broadcast on Treet TV. It should be a key reference for event producers and the Treet TV team to ensure a smooth running and successful event.
This is guide for live events to be broadcast on Treet TV. It should be a key reference for event producers and the Treet TV team to ensure a smooth running and successful event.
-
'''Planning'''
+
'''Planning''' - in the beginning
# Scheduling
# Scheduling
#* If soundreach is used ensure the Room# and Password are known by each participant
#* If soundreach is used ensure the Room# and Password are known by each participant
#* If Skype is used ensure all speakers can be contacted via skype
#* If Skype is used ensure all speakers can be contacted via skype
 +
# Avatars
 +
#* Are the talent experienced at being in Second Life? If not, then they need special training to control their avatars
 +
#* Is there going to be someone avateering, if so, special training needs to be provided to understand how the lip sync will work
# Music
# Music
#* If music is to be used check to ensure it is rights cleared
#* If music is to be used check to ensure it is rights cleared
-
'''Pre-Production'''
+
'''Pre-Production''' - 1-7 days before event
# Video Streams
# Video Streams
#* Double check spelling and title for all speakers and any relevant on-screen text
#* Double check spelling and title for all speakers and any relevant on-screen text
#* Obtain a credit roll script from the event producer with the names of key people involved and any required logos or graphics
#* Obtain a credit roll script from the event producer with the names of key people involved and any required logos or graphics
 +
#* Obtain a list of required sponsors to be featured and video advertisements
# Talent
# Talent
#* Provide all guests with the [[guest guidelines]]
#* Provide all guests with the [[guest guidelines]]
 +
#* Ensure everyone understands how the cues work for when we are live and off the air
 +
# Rehearsal
 +
#* It is critical to arrange for a rehearsal to step through how the event is going to work. Rehearsals should generally be the day or two prior to the event while things are fresh.
-
'''Production'''
+
'''Production''' - day of the event
# Audio
# Audio
# Communication
# Communication
#* There needs to be a suitable way for all the key production crew and talent to be in voice communications. Generally it's best for this to be private from the audience. Skype or a private inworld voice chat is the best solution.
#* There needs to be a suitable way for all the key production crew and talent to be in voice communications. Generally it's best for this to be private from the audience. Skype or a private inworld voice chat is the best solution.
 +
# Camera caching
 +
#* If there are outfits for a fashion show or presentation slides, time should be allowed for caching content so it rezzes for the camera
-
'''Post Production'''
+
'''Post Production''' - after the event
# Publishing
# Publishing
#* Clarify that the event producer is aware the clips will go live within a day of broadcast (unless there are unexpected editing requirements)
#* Clarify that the event producer is aware the clips will go live within a day of broadcast (unless there are unexpected editing requirements)

Current revision as of 05:12, 15 September 2009

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