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Event Checklist - TreetWiki

Event Checklist

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This is guide for live events to be broadcast on Treet TV. It should be a key reference for event producers and the Treet TV team to ensure a smooth running and successful event.
This is guide for live events to be broadcast on Treet TV. It should be a key reference for event producers and the Treet TV team to ensure a smooth running and successful event.
-
'''Planning'''
+
'''Planning''' - in the beginning
# Scheduling
# Scheduling
#* Supply links to [[Audio Guide]]
#* Supply links to [[Audio Guide]]
#* If soundreach is used ensure the Room# and Password are known by each participant
#* If soundreach is used ensure the Room# and Password are known by each participant
 +
#* If Skype is used ensure all speakers can be contacted via skype
 +
# Avatars
 +
#* Are the talent experienced at being in Second Life? If not, then they need special training to control their avatars
 +
#* Is there going to be someone avateering, if so, special training needs to be provided to understand how the lip sync will work
 +
# Music
 +
#* If music is to be used check to ensure it is rights cleared
 +
#* Supply the event producer with a link to the [[Production music and sound effects]] guide
# Publicity
# Publicity
#* Create a media release for the event and supply the event producer with the [[About Treet Blurb]] for media releases
#* Create a media release for the event and supply the event producer with the [[About Treet Blurb]] for media releases
-
'''Pre-Production'''
+
'''Pre-Production''' - 1-7 days before event
# Video Streams
# Video Streams
-
#* If content is viewed on 3rd party websites is it tested and working beforehand
+
#* If content is viewed on 3rd party websites test it prior to the event and an hour before going live
# Sound
# Sound
-
#* Do sound checks with each participant before live show day
+
#* Do sound checks with each participant before the event day
-
#* Schedule all speakers to be inworld at least 1 hour before live
+
#* Schedule all speakers to be inworld at least 1 hour before the event begins
# Video Streams
# Video Streams
#* Set up custom page for Ustream (if this solution is to be implemented)
#* Set up custom page for Ustream (if this solution is to be implemented)
#* Provide event producer with a land URL for the Music stream to play the audio for the show
#* Provide event producer with a land URL for the Music stream to play the audio for the show
# Graphics
# Graphics
-
#* Source high resolution layered logos
+
#* Check all high resolution layered logos have been supplied
-
#* Source high resolution support images
+
#* Check all images to be included in the broadcast have been supplied in high resolution and are listed in the runsheet with a guide to where they should appear
# Runsheet
# Runsheet
-
#* Prepare a runsheet for the show
+
#* Prepare a [[runsheet]] for the show
-
#* Double check spelling and title for all speakers
+
#* Double check spelling and title for all speakers and any relevant on-screen text
 +
#* Obtain a credit roll script from the event producer with the names of key people involved and any required logos or graphics
 +
#* Obtain a list of required sponsors to be featured and video advertisements
# Talent
# Talent
#* Provide all guests with the [[guest guidelines]]
#* Provide all guests with the [[guest guidelines]]
 +
#* Ensure everyone understands how the cues work for when we are live and off the air
 +
# Rehearsal
 +
#* It is critical to arrange for a rehearsal to step through how the event is going to work. Rehearsals should generally be the day or two prior to the event while things are fresh.
-
'''Production'''
+
'''Production''' - day of the event
# Audio
# Audio
# Guests
# Guests
#* Run through the [[guest guidelines]] to ensure all participants are ready for show live
#* Run through the [[guest guidelines]] to ensure all participants are ready for show live
 +
# Access
 +
#* If there are entry restrictions the Treet production team need to be added to any group access lists - Truman Donaldo, Mr Mims, Texas Timtam, Mike Sparks
 +
# Communication
 +
#* There needs to be a suitable way for all the key production crew and talent to be in voice communications. Generally it's best for this to be private from the audience. Skype or a private inworld voice chat is the best solution.
 +
# Camera caching
 +
#* If there are outfits for a fashion show or presentation slides, time should be allowed for caching content so it rezzes for the camera
 +
 +
 +
'''Post Production''' - after the event
 +
 +
# Publishing
 +
#* Clarify that the event producer is aware the clips will go live within a day of broadcast (unless there are unexpected editing requirements)

Current revision as of 05:12, 15 September 2009

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