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Event Checklist - TreetWiki

Event Checklist

From TreetWiki

Jump to: navigation, search
 
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This is guide for live events that are broadcast on Treet TV.
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This is guide for live events to be broadcast on Treet TV. It should be a key reference for event producers and the Treet TV team to ensure a smooth running and successful event.
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It should contain information explaining what Treet should be doing and the event managers.
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'''Planning''' - in the beginning
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'''Planning'''
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# Scheduling
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#* Check to ensure no clashes exist with current shows
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#* Confirm length of show and production requirements
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# Web viewing locations
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#* Determine locations where event will be streamed.
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#* Supply [[Video embed code]] to event producer.
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# Inworld viewing locations
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#* Deliver TV set to event producer
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#* Test that live stream is working
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# Sound
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#* Determine what sound will be used
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#* Supply links to [[Audio Guide]]
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#* If soundreach is used ensure the Room# and Password are known by each participant
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#* If Skype is used ensure all speakers can be contacted via skype
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# Avatars
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#* Are the talent experienced at being in Second Life? If not, then they need special training to control their avatars
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#* Is there going to be someone avateering, if so, special training needs to be provided to understand how the lip sync will work
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# Music
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#* If music is to be used check to ensure it is rights cleared
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#* Supply the event producer with a link to the [[Production music and sound effects]] guide
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# Publicity
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#* Create a media release for the event and supply the event producer with the [[About Treet Blurb]] for media releases
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#Scheduling<br />
 
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Check to ensure no clashes exist with current shows<br />
 
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Confirm length of show and production requirements
 
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#Web viewing locations<br />
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'''Pre-Production''' - 1-7 days before event
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Determine locations where event will be streamed.<br />
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Supply [[Video embed code]] to event producer.
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#Inworld viewing locations
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# Video Streams
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<br/>Deliver TV set to event producer
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#* If content is viewed on 3rd party websites test it prior to the event and an hour before going live
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<br/>Test that live stream is working
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# Sound
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#* Do sound checks with each participant before the event day
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#* Schedule all speakers to be inworld at least 1 hour before the event begins
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# Video Streams
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#* Set up custom page for Ustream (if this solution is to be implemented)
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# Audio Streams
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#* Provide event producer with a land URL for the Music stream to play the audio for the show
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# Graphics
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#* Check all high resolution layered logos have been supplied
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#* Check all images to be included in the broadcast have been supplied in high resolution and are listed in the runsheet with a guide to where they should appear
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# Runsheet
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#* Prepare a [[runsheet]] for the show
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#* Double check spelling and title for all speakers and any relevant on-screen text
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#* Obtain a credit roll script from the event producer with the names of key people involved and any required logos or graphics
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#* Obtain a list of required sponsors to be featured and video advertisements
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# Talent
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#* Provide all guests with the [[guest guidelines]]
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#* Ensure everyone understands how the cues work for when we are live and off the air
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# Rehearsal
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#* It is critical to arrange for a rehearsal to step through how the event is going to work. Rehearsals should generally be the day or two prior to the event while things are fresh.
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#Sound
 
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<br/>Determine what sound will be used
 
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<br/>Supply links to [[Audio Guide]]
 
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<br/>If soundreach is used ensure the Room# and Password are known by each participant
 
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'''Production''' - day of the event
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# Audio
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#* Check the Music stream is working
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# Guests
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#* Run through the [[guest guidelines]] to ensure all participants are ready for show live
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# Access
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#* If there are entry restrictions the Treet production team need to be added to any group access lists - Truman Donaldo, Mr Mims, Texas Timtam, Mike Sparks
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# Communication
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#* There needs to be a suitable way for all the key production crew and talent to be in voice communications. Generally it's best for this to be private from the audience. Skype or a private inworld voice chat is the best solution.
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# Camera caching
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#* If there are outfits for a fashion show or presentation slides, time should be allowed for caching content so it rezzes for the camera
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'''Pre-Production'''
 
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#Video Streams
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'''Post Production''' - after the event
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*If content is viewed on 3rd party websites is it tested and working beforehand
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#Sound
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# Publishing
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<br/>Do sound checks with each participant before live show day
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#* Clarify that the event producer is aware the clips will go live within a day of broadcast (unless there are unexpected editing requirements)
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<br/>Schedule all speakers to be inworld at least 1 hour before live
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+
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#Video Streams
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<br/>Set up custom page for Ustream (if this solution is to be implemented)
+
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+
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#Audio Streams
+
-
<br/>Provide event producer with a land URL for the Music stream to play the audio for the show
+
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+
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#Graphics
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<br/>Source high resolution layered logos
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<br/>Source high resolution support images
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+
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#Runsheet
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<br/>Prepare a runsheet for the show
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<br/>Double check spelling and title for all speakers
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#Talent
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<br/>Provide all guests with the [[guest guidelines]]
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+
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'''Production'''
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-
 
+
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#Audio
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<br/>Check the Music stream is working
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+
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#Guests
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<br/>Run through the [[guest guidelines]] to ensure all participants are ready for show live
+

Current revision as of 05:12, 15 September 2009

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