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Event Checklist - TreetWiki

Event Checklist

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(Created page with 'This is guide for live events that are broadcast on Treet TV. It should contain information explaining what Treet should be doing and the event managers. Video Streams If cont...')
 
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This is guide for live events that are broadcast on Treet TV.
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This is guide for live events to be broadcast on Treet TV. It should be a key reference for event producers and the Treet TV team to ensure a smooth running and successful event.
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It should contain information explaining what Treet should be doing and the event managers.
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'''Planning''' - in the beginning
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# Scheduling
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#* Check to ensure no clashes exist with current shows
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#* Confirm length of show and production requirements
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# Web viewing locations
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#* Determine locations where event will be streamed.
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#* Supply [[Video embed code]] to event producer.
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# Inworld viewing locations
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#* Deliver TV set to event producer
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#* Test that live stream is working
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# Sound
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#* Determine what sound will be used
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#* Supply links to [[Audio Guide]]
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#* If soundreach is used ensure the Room# and Password are known by each participant
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#* If Skype is used ensure all speakers can be contacted via skype
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# Avatars
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#* Are the talent experienced at being in Second Life? If not, then they need special training to control their avatars
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#* Is there going to be someone avateering, if so, special training needs to be provided to understand how the lip sync will work
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# Music
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#* If music is to be used check to ensure it is rights cleared
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#* Supply the event producer with a link to the [[Production music and sound effects]] guide
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# Publicity
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#* Create a media release for the event and supply the event producer with the [[About Treet Blurb]] for media releases
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Video Streams
 
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If content is viewed on 3rd party websites is it tested and working beforehand.
 
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'''Pre-Production''' - 1-7 days before event
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Avatar Management
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# Video Streams
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Turn off the sleep mode.
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#* If content is viewed on 3rd party websites test it prior to the event and an hour before going live
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# Sound
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#* Do sound checks with each participant before the event day
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#* Schedule all speakers to be inworld at least 1 hour before the event begins
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# Video Streams
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#* Set up custom page for Ustream (if this solution is to be implemented)
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# Audio Streams
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#* Provide event producer with a land URL for the Music stream to play the audio for the show
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# Graphics
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#* Check all high resolution layered logos have been supplied
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#* Check all images to be included in the broadcast have been supplied in high resolution and are listed in the runsheet with a guide to where they should appear
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# Runsheet
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#* Prepare a [[runsheet]] for the show
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#* Double check spelling and title for all speakers and any relevant on-screen text
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#* Obtain a credit roll script from the event producer with the names of key people involved and any required logos or graphics
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#* Obtain a list of required sponsors to be featured and video advertisements
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# Talent
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#* Provide all guests with the [[guest guidelines]]
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#* Ensure everyone understands how the cues work for when we are live and off the air
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# Rehearsal
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#* It is critical to arrange for a rehearsal to step through how the event is going to work. Rehearsals should generally be the day or two prior to the event while things are fresh.
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'''Production''' - day of the event
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# Audio
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#* Check the Music stream is working
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# Guests
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#* Run through the [[guest guidelines]] to ensure all participants are ready for show live
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# Access
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#* If there are entry restrictions the Treet production team need to be added to any group access lists - Truman Donaldo, Mr Mims, Texas Timtam, Mike Sparks
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# Communication
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#* There needs to be a suitable way for all the key production crew and talent to be in voice communications. Generally it's best for this to be private from the audience. Skype or a private inworld voice chat is the best solution.
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# Camera caching
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#* If there are outfits for a fashion show or presentation slides, time should be allowed for caching content so it rezzes for the camera
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'''Post Production''' - after the event
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# Publishing
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#* Clarify that the event producer is aware the clips will go live within a day of broadcast (unless there are unexpected editing requirements)

Current revision as of 05:12, 15 September 2009

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